Next Generation Records Management Defined:
Transformative solutions combining innovative technologies and disruptive records management policies to manage the lifecycle of all recorded information in the Cognitive Era of Information Technology.
Next Generation Records Management Philosophy:
- Records management has never been more critical to the success of our organizations than it is today.
- The over-retention of information is the IT challenge of our time and only trained, qualified Records Management professionals can solve it.
- Rapid advances in technology pose a virtually continuous stream of new, unprecedented information lifecycle challenges that must be addressed with proactive, innovative records management policies.
- Most old information lifecycle management methods no longer apply to the work we do.
8 Rules of Next Generation Records Management:
- Debating whether an item of information is a ‘record’ or ‘non-record’ is no longer relevant. E-discovery makes all recorded information – regardless of format – a ‘record’.
- Perfect records management solutions are impossible to create. Solutions that are ‘good enough’ are good enough.
- Information lifecycle requirements that apply to structured content are no different than the requirements that apply to unstructured content.
- Massive record volumes require massive simplification.
- Hardware and software obsolescence issues must be addressed and consistently reevaluated over time, for long term records retention to succeed.
- Cloud computing is an inevitable component of most organizations’ information technology strategies and records management must be included in its design and implementation.
- Social media, mobile computing and ‘The Internet of Things’ will become primary sources of many organizations’ newly created information and forward-thinking records management policies must be in place to manage it.
- Legacy electronic records management functional standards have failed and must be replaced by new standards and industry best practices that move beyond the paper-based records management paradigm.